Website Terms and Conditions
and Student Data Consent Form

Youth Career Accelerator in Health - Geneva Workshop

Geneva, Switzerland

Website Terms and Conditions

About these Terms

These Terms and Conditions apply to the use of the registration or expression-of-interest webpage for the Youth Career Accelerator in Health - Geneva Workshop (the "Workshop") and to any registration, enquiry, or information submitted through the webpage.

The webpage is operated by Empower School of Health / Empower Swiss, with programme partners, academic partners, institutional collaborators, venue/site visit hosts, speakers, mentors, and service providers as may be applicable (collectively, "Programme Partners").

By accessing the webpage or submitting the form, you agree to comply with these Terms. If you do not agree, you should not submit the form.

Purpose of the Registration Page

The registration page is intended to collect participant applications, expressions of interest, eligibility information, preferences, and communication details for the Workshop.

Submission of a registration or expression-of-interest form does not automatically guarantee selection, admission, visa issuance, travel approval, scholarship support, or participation in the Workshop.

Eligibility and Accuracy of Information

Applicants must provide complete, truthful, and up-to-date information. The organisers may request additional information or supporting documents to verify eligibility, academic or professional status, age, identity, payment status, or any other relevant information.

The organisers may decline or cancel a registration if information is incomplete, inaccurate, misleading, fraudulent, or inconsistent with programme eligibility requirements.

If the applicant is below the age of legal majority in their country of residence or under applicable Swiss law, parental or legal guardian consent may be required before participation is confirmed.

Programme Information and Changes

Workshop dates, venue, speakers, site visits, partner institutions, session titles, learning outcomes, fees, inclusions, exclusions, and schedules may be updated where reasonably necessary.

The organisers will make reasonable efforts to communicate material changes to registered participants. Changes may be required due to operational, security, institutional, public health, travel, speaker availability, venue, regulatory, or force majeure reasons.

Where a specific speaker, mentor, site visit, or institutional visit is advertised, it should be understood as subject to confirmation and availability unless expressly stated otherwise in a written confirmation.

Fees, Payments, Cancellations, and Refunds

If a registration fee or deposit applies, the amount, payment deadline, payment method, taxes, banking charges, refund rules, and cancellation deadlines should be stated clearly on the registration page, invoice, or admission communication.

Unless separately agreed in writing, participants are responsible for their own travel, accommodation, visas, insurance, meals outside stated inclusions, local transport outside stated inclusions, and personal expenses.

Refunds and substitutions will be handled according to the refund policy published on the registration page or communicated in the admission confirmation. The organisers may deduct administrative, banking, venue, supplier, or committed programme costs where permitted by applicable law.

Non-payment by the stated deadline may result in cancellation of the reserved seat.

Visa, Travel, Insurance, and Health Requirements

Participants are responsible for obtaining valid passports, visas, travel authorisations, insurance, health documentation, and any other documents required to travel to and participate in the Workshop in Switzerland.

The organisers may provide invitation or participation confirmation letters where appropriate, but do not guarantee visa approval or entry into Switzerland.

Participants are strongly advised to obtain adequate travel, medical, accident, personal liability, and cancellation insurance for the full duration of travel and participation.

Participant Conduct

Participants are expected to behave respectfully, professionally, lawfully, and safely during all online, in-person, site visit, networking, mentoring, and partner-hosted activities.

• Harassment, discrimination, intimidation, abusive behaviour, unsafe conduct, unlawful activity, or misuse of institutional premises will not be tolerated.
• Participants must follow instructions from organisers, venue staff, site hosts, security personnel, and partner institutions.
• Participants Terms.

Communications and Electronic Notices

By submitting the form, participants agree to receive communications related to the Workshop, including application status, admission, payment, logistics, schedules, preparation materials, surveys, certificates, and post-programme follow-up.

Operational communications are necessary for programme administration and are separate from optional marketing communications. Participants can withdraw optional marketing consent at any time.

Intellectual Property and Programme Materials

All programme materials, presentations, templates, recordings, logos, designs, website content, concepts, tools, and learning resources provided by the organisers or Programme Partners remain the intellectual property of their respective owners unless expressly stated otherwise.

Participants may use materials for personal learning purposes only. Participants must not copy, distribute, publish, record, commercially exploit, or share materials without prior written permission.

Photos, Videos, Testimonials, and Media

The Workshop may include photography, videography, recordings, testimonials, interviews, or group images for documentation, reporting, communication, and promotional purposes.

Where identifiable images, recordings, testimonials, or quotes are used for public promotion, the organisers should obtain a separate media consent or clearly provide a specific opt-in consent. Participants may inform the organisers if they do not wish to appear in identifiable promotional media.

Incidental crowd images at public or group events may be used in accordance with applicable law and reasonable privacy expectations.

Third-Party Websites, Partners, and Services

The registration page may link to third-party websites, payment systems, forms, webinar tools, accommodation providers, transport providers, institutions, or partner pages. The organisers are not responsible for third-party websites or services outside their control.

Where third parties process participant data on behalf of the organisers, appropriate contractual and technical safeguards should be used. Where third parties act as independent controllers, their own privacy notices may apply.

Limitation of Liability

To the maximum extent permitted by applicable law, the organisers and Programme Partners are not liable for indirect, incidental, special, consequential, or loss-of-opportunity damages arising from use of the webpage or participation in the Workshop.

Nothing in these Terms excludes or limits liability that cannot be excluded under applicable law, including liability for intentional misconduct, gross negligence where applicable, or mandatory statutory rights.

Force Majeure

The organisers are not responsible for delay, cancellation, modification, or non-performance caused by events beyond reasonable control, including public health events, security incidents, strikes, travel restrictions, natural disasters, war, terrorism, institutional closures, government action, technology failures, or other force majeure events.

In such cases, the organisers may modify the format, postpone the Workshop, substitute sessions or speakers, or provide alternative arrangements where reasonably possible.

Data Protection and Privacy

Personal information submitted through the registration page will be processed according to the Privacy and Data Consent Notice in Part B of this document and applicable data protection laws, including the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

Participants have rights in relation to their personal data, as described in Part B.

Governing Law and Jurisdiction

These Terms are governed by the substantive laws of Switzerland, without prejudice to any mandatory consumer protection or data protection rights that may apply in the participant’s country of residence.

Subject to mandatory applicable law, the competent courts of Geneva, Switzerland shall have jurisdiction over disputes arising from these Terms or the registration process.

This clause should be reviewed by counsel before publication, especially where registrations are accepted from multiple jurisdictions or minors.

Contact

For questions about registration, programme participation, payments, or logistics, contact: [partnerships@empowerswiss.org].

For privacy or data protection requests, contact: [luca.wunderlich@unitar.org].